Storage Options for Digital Archives

Storage Options

When you are deciding what the best storage solution for your digital archive, you have many choices. Here are some ideas:


• External hard drives
  1 TB ~ approx. $100 (1000 Megabytes = 1 Gigabyte and 1000 Gigabytes = 1 Terabyte)
  
• DVD-R’s
  4.7GB each, 100 ~ approx. $22
  

Cloud Storage
There are many free hosted storage services available which you can use to keep your archive in the cloud. The obvious benefits of cloud storage is that your digital assets become accessible from anywhere with an Internet connection, and they are easily shareable.

• Windows Live SkyDrive
  25GB Free storage
  
• Dropbox
  2GB Free
  Syncs your files online and across your computers automatically.
  
• Box.net
  5GB Free
  Syncs your files online and across your computers automatically.

Digital Repositories
A digital repository is a database containing the intellectual output of an institution or discipline. They are maintained by various organizations and are an excellent way to make sure that digital assets are preserved for the future without having to maintain them yourself.

Types of files they store:

• Scholarly articles –Pre-Prints –Post-Prints
• Dissertations
• Conference Papers
• Book Chapters
• Data Sets
• Learning Objects

Examples of Digital Repositories:

• Disciplinary (E-LIS, ArXiv, RePEc)
• Institutional (MIT, U Southampton )
• General (Internet Archive)
• Directory of Open Access Repositories: OpenDOAR

Light vs. Dark Archives

• When considering where to store your archival files you will want to consider privacy in your selection decision. Will you be creating a light (public) or dark (private) archive or a hybrid collection? Will it matter to you that a third-party will have access to your files if you store them in the cloud? Does your archive contain materials which cannot legally be stored in this manner due to privacy concerns? Consider what types of sensitive material (e.g. your bank account information, or lists of family phone numbers and dates of birth, etc.) you store in the cloud.
• At the same time, consider all of the advantages that cloud storage offers such as the ability to share files and folders with colleagues, family, and friends, and ubiquitous accessibility from many devices including mobile phones.

Rule of 3′s

• It is a best practice to save your archival collection in 3 places, preferably 3 geographically separate places.
• A strategy might be to keep one copy on your desktop computer, one copy on an external hard drive stored at work or school, and a third in the cloud.
• Many people, myself included, also print out a copy of important files as this one. “Non-digital” format is still the most stable.

Warm vs. Cold Assets

• It is a best practice to determine a file’s value and determine whether it is suitable for archiving while it is still “warm” or useful, the time immediately following the file’s completion or acquisition. Once an item goes “cold” it becomes difficult to assess its value and provenance.

2011 Blog Award Winners

Salem Press once again surveyed the library blog landscape in search of exceptional thinking, writing, and information.

General Library Blog Winner
Librarian in Black
She describes herself as "Amazingly informed & therefore properly opinionated." The tag line is right. But Sarah is much more than that: she is intelligent, passionate, and enviably literate. We love the ability to chat with her through the Meebo widget and like the "share post" feature within each post. We cheer her on when she stands up against issues like DRM (Digital Rights Management) and appreciate the nice balance of too often/not often enough postings. Topics are always timely, in synch with current library news, and provocative. In short, Sarah's blog delivers the goods and should be on everyone's must-read list.

Public Library Blog Winner
Swiss Army Librarian
If we have a reference question, we're asking Brian. His blog may be a collection of tech news, upcoming events, and behind the scenes information, but the standout has to be his Reference Question of the Week feature, where he shows impressive research skills and public library customer service. We love his positive attitude and that he's not afraid to point out areas where he could have performed better. Even when off topic, Brian makes relevant and fascinating connections to technology, reference librarianship, and everything in between.

One of my favorites.

Academic Library Blog Winner
Information Tyrannosaur
We praise many things about this next-gen academic librarian but one in particular: Andy may be coming of age professionally, but he already knows to avoid the easy route to juvenile triviality. Whatever the topic-technology in the service of education, social media, information literacy, new approaches to old library problems-Andy's posts always get to the heart of the matter. We enjoy his sincerity ("Not everything has to be scholarly."), his insistence on the "fun" factor at the Reference Desk, and even his fascination with dinosaurs.

School Library Blog Winner
The Unquiet Librarian
Oh how we wish Buffy was our teacher-librarian in high school. As if being proactive, well-informed, and cutting-edge weren't enough, Buffy is also enthusiastic about everything she does (within and beyond school librarianship). This enthusiasm comes alive in her blog, as do her energetic ideas and the clarity with which she presents them. This blog has it covered: perfect-length postings of practical information with just enough graphics, updated frequently and conscientiously.

Local Library Blog Winner
Cecil County Public Library
This vibrant blog may be written for Cecil County, MD, residents, but there's something in it for everyone. The topics truly run the gamut-covering everything from books on reclaiming your taste buds with herbs to hard-core advocacy from staff on why public libraries matter to their communities. It's easy to see why this library has a history of strong programming for adults, children, and young adults and why its patrons stand by it (just read their comments).

Quirky Library Blog Winner
A Librarian's Guide to Etiquette
The "quirky" category was invented because of blogs like this. It not only made us smile-repeatedly-it was so much fun to read, we forgot we were evaluating it. This collection of etiquette tips pokes fun at library-related foibles with a clever voice, unique writing style, and tons of personality. We agree with almost everything, including this: "In tough economic times, librarians may cut book budgets, lay off staff, and reduce hours to make ends meet, but never purchase a lower grade of toilet tissue for your public restrooms lest you face a public uprising."

Newcomer Library Blog Winner
Hack Library School
Meet Micah, Heidi, Julia, Nicole, Britt, Lauren, Annie, Zachary, Rebecca, and Turner: your resident hackers (and recent LIS graduates or students in various library schools). Their mission is simple yet noble: to redefine library school "using the web as a collaborative space outside of any specific university or organization." We salute the perfect blend of personality and information and the group's willingness to explain (to the newcomer) even the most rudimentary stuff. What's more, they not only follow conferences (and meet at them), they follow the bloggers among us.

Commercial Library Blog Winner
Neverending Search
This School Library Journal offering is chock full of timely content and solid, unpretentious writing. Even if they aren't always flashy, Joyce's posts are frequent and thoughtful. The deep connection she has with her students doesn't go unnoticed either. A solid, professional undertaking by a teacher-librarian who is plugged-in, ready for action, but never in your face about it. What more could we want? A pleasant mix of school library information, advocacy, and links to other sources.

There were 2 library-related blogs that didn't make the winner's list but I enjoy reading them. They are:

Awful Library Books
Written by 2 public librarians in Michigan, the books presented are just odd, outdated or maybe should be reconsidered under a current interpretation of collection policies.

iLibrarian
News and resources on Library 2.0 and the information revolution.